HOA Meetings Etiquette: Do's and Don'ts for Homeowners and Board Members

HOA Meetings Etiquette: Do's and Don'ts for Homeowners and Board Members

For homeowners and HOA board members in Boise, Idaho, regular participation in HOA meetings isn't just an obligation-it's an opportunity. With meetings usually scheduled monthly or quarterly, this is your platform to stay connected, and more importantly, voice your concerns.

Think about the times when excessive street parking disrupted traffic flow, or when your neighbors were throwing loud parties late into the night. HOA meetings are your time to shed light on these issues.

For smooth meeting sessions that don't take all day, follow proper HOA etiquette. Here are the dos and don'ts you should keep in mind for enjoyable and fruitful meetings.

Do: Come Prepared for HOA Meetings

Before attending HOA meetings, make sure you've reviewed the agenda, read any relevant documents, and have a good understanding of the topics. Familiarize yourself with the HOA rules and board responsibilities. This allows you to participate constructively in discussions.

An unprepared member can slow the decision-making process by asking irrelevant questions or creating confusion. This inefficiency might not only lead to personal embarrassment but also frustration among other attendees.

Don't: Hold Side Conversations

Respect your fellow attendees by refraining from engaging in side talks during the meeting. Instead, give your undivided attention to the speaker and the matter being discussed.

Do: Follow the Agenda

Sticking to the planned agenda ensures all important topics are addressed. Share any concerns you may have with the association manager or other board members before the meeting. That way, they can include your input in the agenda.

Don't: Dominate the Conversation

Constructive conversations thrive on diverse thoughts and ideas. If one person dictates the meeting, it can mar the collaborative spirit. Give everyone a chance to speak and express their opinions.

Do: Vote and Participate

By voting, you can impact vital decisions that affect your community, from budgetary allocations to changes in the HOA election process. Your input is acknowledged and imbued into the association's chosen path forward.

Don't: Be Combative or Insulting

Respect the opinions of other participants, even if you disagree with them. Engage in constructive conversations and avoid personal attacks or disparaging remarks.

Do: Adhere to Approved Decisions

Abide by any agreements. Following these decisions shows your commitment to the community and helps support harmony among residents.

Don't: Share Inaccurate Information

Be cautious when sharing information about the meeting with others. Miscommunication can cause confusion and frustration, so make sure you provide correct and up-to-date details about the discussed topics and decisions reached.

Mastering HOA Etiquette

Whether you're a homeowner or an HOA board member, proper etiquette helps maintain a positive atmosphere in HOA meetings and leads to more efficient community management. By focusing on preparation, respectful behavior, active participation, and proper communication, you can contribute to making the most of your HOA meeting in Boise, Idaho.

If you need help running your HOA, association management experts at PMI Treasure Valley are here for you. With our 20+ years of expertise, you can navigate your community's needs and ensure a thriving, harmonious, and well-maintained environment. Contact PMI Treasure Valley today and let us design a custom strategy for your HOA to succeed.